Maintaining Long-Term CMMC Compliance in TPA Operations
For Third-Party Administrators (TPAs) working with federal contracts, maintaining CMMC compliance is not just about initial certification — it’s about ongoing protection of Controlled Unclassified Information (CUI) and contract retention with the Department of Defense (DoD). Continuous compliance means reduced risk for security vulnerabilities, data breaches, and disqualification from DoD contracts. HealthCare Resolution Services provides expert solutions for maintaining long-term CMMC compliance in TPA operations, which we explore in greater detail below.
What Is CMMC Compliance?
The Cybersecurity Maturity Model Certification (CMMC) is a standardized framework developed by the DoD to ensure defense contractors and service providers follow strict cybersecurity controls when handling CUI.
CMMC 2.0 Maturity Levels
- Level 1: Basic cyber hygiene focused on Federal Contract Information (FCI).
- Level 2: Advanced cyber hygiene aligned with NIST SP 800-171.
- Level 3: Expert cyber hygiene for protection against sophisticated, high-level threats.
For most TPAs, Level 2 compliance is required when handling CUI in claims processing operations.
Key Challenges in Maintaining Long-Term CMMC Compliance
While achieving CMMC certification is a critical first step, long-term compliance presents unique challenges.
- Changing compliance requirements for CMMC and NIST standards.
- Data security management to ensure ongoing CUI protection.
- Addressing manual compliance tracking and the risks it poses for security audits.
- Subcontractor oversight to verify that supply chain partners remain compliant.
- Limited in-house expertise and cyber training.
Solution: Implement automated compliance tools and proactive strategies to ensure long-term CMMC alignment.
Steps to Maintain Long-Term CMMC Compliance in TPA Operations
Follow these essential steps to sustain long-term CMMC compliance for your TPA.
Step 1: Implement Automated Compliance Management Tools
Automation simplifies compliance tracking, reduces manual errors, and ensures continuous monitoring of CUI protection.
Key Features of Compliance Tools:
- Real-time compliance tracking
- Automated risk assessments
- Pre-built CMMC templates
- Audit-ready reporting
Recommended Tools:
- CyberSaint CyberStrong for AI-driven risk management and continuous monitoring.
- SecureFrame for real-time compliance alerts and reporting.
- HealthCare Resolution Services for custom TPA compliance solutions and guidance.
Step 2: Continuously Monitor Security Controls
Ongoing security monitoring allows CUI protection to remain effective over time.
Key Security Measures:
- Use AES-256 encryption for all sensitive data.
- Enforce role-based access and multi-factor authentication (MFA).
- Implement cloud-based secure storage solutions.
Tip: Use PreVeil for encrypted file-sharing and secure collaboration.
Step 3: Conduct Regular Internal Audits and Risk Assessments
Internal audits help identify compliance gaps and improve data security.
Audit Best Practices:
- Perform quarterly self-assessments.
- Use CMMC gap analysis tools for automated reviews.
- Document all security controls and data handling procedures.
Tip: Use LogicGate Risk Cloud for real-time risk scoring and compliance audits.
Step 4: Train Your Team on CMMC Best Practices
Ongoing staff training ensures all personnel understand CMMC requirements and proper data handling protocols.
Essential Training Topics:
- CUI Identification and Protection
- Incident Response Procedures
- Data Encryption Practices
- Recognizing Phishing Threats
Pro Tip: HealthCare Resolution Services offers custom cybersecurity training for TPA staff and subcontractors.
Step 5: Establish Secure Vendor Management Protocols
Third-party subcontractors often handle sensitive data, making it essential to monitor their compliance.
Vendor Management Best Practices:
- Require CMMC certification for all subcontractors handling CUI.
- Use vendor risk assessment tools to verify security controls.
- Ensure data-sharing agreements include security measures.
✅ Recommended Tool: SecureFrame Vendor Risk Management for ongoing subcontractor compliance tracking.
Step 6: Stay Informed About Evolving CMMC Requirements
The CMMC framework is periodically updated to address emerging threats.
Best Practices to Stay Updated:
- Subscribe to updates from The Cyber AB.
- Engage with NDIA and InfoSec Institute for regulatory news.
- Partner with a Registered Provider Organization (RPO) like HCRS for guidance on new requirements.
Pro Tip: HealthCare Resolution Services provides ongoing compliance support to help you stay aligned with the latest standards.
Benefits of Maintaining Long-Term CMMC Compliance in TPA Operations
✅ Continuous Contract Eligibility: Maintain DoD contract eligibility without disruptions.
✅ Enhanced Data Protection: Minimize risk of CUI breaches.
✅ Operational Efficiency: Automate compliance tasks and reduce manual work.
✅ Simplified Audits: Generate audit-ready reports on demand.
✅ Reputational Integrity: Demonstrate a commitment to cybersecurity excellence.
Best Tools for Long-Term CMMC Compliance Management
| Tool | Best For | Key Features | Pricing |
|---|---|---|---|
| CyberSaint CyberStrong | Enterprise Compliance Automation | Real-time compliance monitoring | Premium |
| SecureFrame | Small to Mid-Sized TPAs | HIPAA & SOC 2 compliance automation | Budget-Friendly |
| LogicGate Risk Cloud | Customizable Compliance Audits | Real-time reporting & dashboards | Mid-Tier |
| PreVeil Secure Collaboration | Data Encryption & File Sharing | End-to-End Encryption Tools | Cost-Effective |
| HealthCare Resolution Services Platform | Custom TPA Compliance | Automated CMMC tracking for TPAs | Flexible Pricing |
How HealthCare Resolution Services Can Help You Maintain CMMC Compliance
We provide tailored CMMC compliance solutions designed specifically for TPAs managing federal contracts.
✅ Automated Compliance Tracking Tools: Real-time monitoring for CMMC, HIPAA, and NIST SP 800-171.
✅ Data Security Solutions: Implementation for AES-256 encryption and access controls.
✅ Customized Training Programs: Staff education on CMMC best practices.
✅ Vendor Compliance Management: Compliance verification for subcontractors.
✅ Ongoing Support: Periodic compliance reviews and expert guidance.
FAQs About Maintaining Long-Term CMMC Compliance
Q: How often should TPAs conduct internal compliance audits?
A: It’s recommended to perform quarterly audits and after any major system changes.
Q: What if a subcontractor fails to meet CMMC standards?
A: Noncompliant subcontractors could disqualify you from DoD contracts. Regular vendor reviews are essential.
Q: Can compliance tools fully automate CMMC management?
A: While tools streamline processes, manual oversight is still required for ongoing risk management.
Secure Your Long-Term CMMC Compliance Today
Ensure continuous compliance and protect your federal contracts with HealthCare Resolution Services’ expert support. Our automated tools, training programs, and security solutions simplify long-term compliance management.
Contact us today to learn more.
